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About Us - Career Coaching Experts
Privacy Notice
The Talent Place Limited
Personal data collected directly from you
Version 2.0 – May 2026
1. About us and this notice
The Talent Place Limited (“we”, “us”, “our”) is a recruitment and coaching business based in the United Kingdom. We provide work-finding and recruitment services to clients and work-seekers, and we provide professional and executive coaching services to individuals and organisations.
This notice explains what personal data we collect about you, how we use it, who we share it with, how long we keep it and the rights you have over it. It applies when you give your personal data to us directly, including through our website, by email, by telephone or on a registration form.
We are the controller of the personal data described in this notice. The UK GDPR, the Data Protection Act 2018, the Privacy and Electronic Communications Regulations 2003 (PECR) and the Data (Use and Access) Act 2025 apply to our processing.
Our contact details
The Talent Place Limited
Email: admin@thetalentplace.co.uk
Data protection contact: Tansel Omer, Director
2. Definitions used in this notice
Personal data means any information relating to an identified or identifiable living individual.
Special category data (also referred to as sensitive personal data) means information about your racial or ethnic origin, religious or philosophical beliefs, political opinions, trade union membership, health, sex life, sexual orientation, genetic data and biometric data used for identification.
Processing means anything we do with your personal data, including collecting it, storing it, using it, sharing it and deleting it.
Work-finding services has the meaning given to it in the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
3. The personal data we collect about you
Depending on your relationship with us (for example, whether you are a candidate, a coaching client, a referee or a contact at one of our client companies), we may collect and process the following categories of personal data:
• Identity and contact data - name, title, date of birth, gender, home and work addresses, email addresses and telephone numbers.
• Right-to-work and identity verification data - copies of your passport, visa or other immigration documents, national insurance number and any documents required by law to confirm your eligibility to work in the UK.
• Career and qualification data - your CV or resume, employment history, references, qualifications, professional memberships, training records, salary and benefits information and notice period.
• Recruitment process data - notes from interviews and screening calls, results of skills assessments, psychometric assessments and reference checks.
• Coaching engagement data - your stated objectives, session notes, agreed actions, 360-degree feedback and any assessments completed as part of the coaching engagement.
• Financial data - bank account, sort code and tax details, where you have a payroll or invoicing relationship with us.
• Communications data - records of correspondence between you and us, including emails, calls and meeting notes.
• Marketing data - your preferences for receiving marketing from us and your interactions with our marketing communications.
• Technical and usage data - IP address, browser type and version, device information, pages visited and how you interact with our website (see section 14 on cookies).
Special category data
In limited circumstances we may process special category data, for example health information you choose to share with us in connection with reasonable adjustments at interview, equal opportunities monitoring data, or, in coaching, sensitive matters you raise during sessions. Where we process special category data, we will rely on a specific lawful basis under Article 9 UK GDPR (most commonly your explicit consent, the assessment of your working capacity in the employment context, or the establishment, exercise or defence of legal claims).
4. How we obtain your personal data
We obtain your personal data from the following sources:
• Directly from you - when you submit your CV or contact us, register on our website, complete a form, attend an interview or coaching session, or correspond with us by email, telephone or message.
• From third parties - including job boards (such as LinkedIn, Indeed, Reed and CV-Library), referees you have nominated, our clients (where they pass details of an internal candidate to us), publicly available sources such as professional networking sites, and background-check providers (where you have consented).
Where we obtain your data from a source other than you directly, we will let you know within a reasonable period and at the latest within one month, unless an exemption applies.
5. How we use your personal data and our legal bases
We will only use your personal data where the law allows us to. Most commonly we rely on the following lawful bases:
• Performance of a contract - to perform a contract we have entered into with you (such as a coaching agreement) or to take steps at your request before entering into a contract (such as putting you forward for a role).
• Legitimate interests - where it is necessary for our legitimate interests (or those of a third party such as a client) and your interests and fundamental rights do not override those interests. Our legitimate interests include providing relevant work-finding and recruitment services, maintaining a candidate talent pool, growing our business, preventing fraud and ensuring our services are secure and well-administered.
• Legal obligation - to comply with our legal and regulatory obligations, such as right-to-work checks, payroll obligations and the requirements of the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
• Consent - where you have given us specific, informed and freely given consent (for example, to send you marketing emails, to keep you on our talent pool beyond the period we would otherwise retain your data, or to process certain special category data). You can withdraw your consent at any time.
The specific purposes we use your data for include: assessing your suitability for roles; sharing your details with prospective employer clients (with your knowledge); providing coaching services; verifying your identity and right to work; processing payroll and tax; managing our relationship with you; sending you relevant role alerts and marketing where you have agreed; running our business and improving our services; meeting our legal, regulatory and accounting obligations; and defending or pursuing legal claims.
6. Who we share your personal data with
We share your personal data only where it is necessary, and only with recipients who are subject to appropriate confidentiality and security obligations. Recipients include:
• Prospective employer clients - so they can consider you for specific roles. We will tell you when we plan to share your CV with a named client and, in most cases, will not do so without your knowledge.
• Reference providers - the referees you have nominated, where we contact them on your behalf.
• Background check and screening providers - where you have consented to checks being carried out as part of an application.
• Our service providers - including our IT, applicant tracking, CRM, email, payroll, accounting, document storage, telephony and analytics providers, all of whom act as our processors and are bound by written contracts.
• Professional advisors - including our lawyers, accountants and insurers, where appropriate.
• Regulators and law enforcement - where we are required by law to share data, including HMRC, the Information Commissioner’s Office (ICO), and any other competent authority.
• Acquirers and successors - in the event of a sale, merger or restructuring of all or part of our business.
We do not sell your personal data to third parties.
7. International transfers of your personal data
Your personal data is primarily processed in the United Kingdom. Some of our service providers, or some of our clients, may be based in or process data in other countries. Where we transfer your personal data outside the UK to a country that the UK government has not deemed to provide an adequate level of protection, we put in place appropriate safeguards to protect your data, including:
• Adequacy regulations - where the UK government has decided that a country, territory or international organisation provides an adequate level of protection (such as for transfers within the European Economic Area).
• The UK International Data Transfer Agreement (IDTA), or the UK Addendum to the European Commission’s Standard Contractual Clauses, where required.
• Other lawful transfer mechanisms recognised under Article 46 of the UK GDPR.
You may contact us to request a copy of the safeguards we have put in place for any specific transfer.
8. How long we keep your personal data
We retain your personal data only for as long as is necessary for the purposes for which it was collected, including to satisfy any legal, regulatory, tax, accounting or reporting requirements. The table below sets out our principal retention periods. Where consent is our lawful basis we will continue to process your data in line with these periods unless you withdraw consent earlier.
Type of record
How long we keep it
Work-seeker records (CV, application, interview notes, references, ID checks)
At least 1 year from the date we created the record or last provided you with work-finding services, as required by the Conduct of Employment Agencies and Employment Businesses Regulations 2003.
Talent pool / candidate database (where we believe a future role may be of interest to you)
Up to 3 years from our last meaningful contact with you, after which we will either re-confirm your wish to remain on file or delete your record.
Coaching engagement records (session notes, assessments, agreed actions)
For the duration of the engagement and 6 years following its end, in line with our professional and contractual obligations.
Payroll, tax and pension records (where we have a payroll relationship with you)
For at least 6 years from the end of the relevant tax year, as required by HMRC and associated legislation.
Client and supplier contracts and related correspondence
6 years from the end of the contract, in line with the Limitation Act 1980.
Marketing data (where we rely on consent or soft opt-in)
Until you withdraw consent or unsubscribe, and we will refresh consent every 2 years where practical.
Website analytics and cookie data
Retained for the lifetime of each cookie (most expire within 24 months) and any aggregated analytics retained for up to 26 months.
At the end of the retention period, we will either delete your personal data or anonymise it so that it can no longer be associated with you.
9. How we protect your personal data
We take the security of your personal data seriously. We have put in place appropriate technical and organisational measures designed to protect your personal data against accidental loss, unauthorised access, alteration and disclosure. These include access controls, encryption in transit, secure cloud-based storage with reputable providers, role-based permissions, staff training and written contracts with our processors.
In the unlikely event of a personal data breach that is likely to result in a risk to your rights and freedoms, we will notify the ICO without undue delay and, where the risk is high, we will notify you directly in line with our breach response procedure.
10. Your rights under data protection law
You have the following rights in respect of your personal data:
• The right to be informed - to receive clear information about how we use your data (this notice).
• The right of access - to receive a copy of the personal data we hold about you.
• The right to rectification - to have inaccurate or incomplete personal data corrected.
• The right to erasure - to have your personal data deleted in certain circumstances.
• The right to restrict processing - to ask us to limit how we use your data in certain circumstances.
• The right to data portability - to receive your personal data in a structured, commonly used and machine-readable format, where we are processing it on the basis of consent or contract and by automated means.
• The right to object - to object to processing based on our legitimate interests, and to object to direct marketing at any time.
• Rights in relation to automated decision-making and profiling - including the right to request meaningful human review of significant decisions made by automated means (see section 11).
• The right to withdraw consent - where we are relying on your consent to process your data, you can withdraw that consent at any time.
To exercise any of these rights, please contact us using the details in section 17. We will respond within one month of receiving your request, although we may extend this by a further two months for complex or numerous requests, in which case we will tell you within the first month and explain why. There is no fee for exercising your rights, although we may charge a reasonable fee or refuse a request that is manifestly unfounded or excessive.
11. Automated decision-making and profiling
We do not currently make decisions about you based solely on automated processing that produce legal or similarly significant effects. We may use automated tools to help us screen, sort or match CVs against role requirements, but a human always reviews the outcome before any decision that materially affects you is made.
If we ever introduce solely automated decision-making in connection with our services, we will update this notice, explain the logic involved and give you a clear, simple way to request human intervention, express your point of view and contest the decision.
12. Marketing communications
We may send you information about roles, services, events, articles or insights we believe may be of interest to you. We will only do this where you have given us consent or where we are otherwise permitted to do so under PECR (for example, the so-called soft opt-in for existing customers in respect of similar services).
You can unsubscribe at any time by clicking the unsubscribe link in any marketing email we send you, or by emailing admin@thetalentplace.co.uk. Choosing not to receive marketing communications will not affect any work-finding services we are providing to you.
13. Cookies and similar technologies
Our website uses cookies and similar storage and access technologies. Cookies are small text files placed on your device when you visit a website. We use them to make our website work, to understand how it is used and, where you have given consent, for analytics and improving our content.
We classify the technologies we use as follows:
• Strictly necessary cookies - required for our website to function (for example, to remember your form entries during a session). These are set without consent because they are essential to provide the service you have requested.
• Analytics and performance cookies - help us understand how visitors use our site so we can improve it. We set these only where you have given consent through our cookie banner.
• Functional cookies - remember choices you make to give you a more personalised experience. We set these only with your consent.
You can accept, reject or change your cookie choices at any time using the cookie banner on our website or your browser settings. Rejecting non-essential cookies will not stop you using our site. For more detail, please see the cookie information available on our website, which lists the specific cookies we set and how long they last.
14. Log files
We may use IP addresses to analyse trends, administer the site, prevent abuse and gather aggregate information about our visitors. IP addresses in our log files are not normally linked to personally identifiable information.
15. Links to external websites
Our website may contain links to other websites operated by third parties, including job boards, social media platforms and client websites. We are not responsible for the privacy practices of those sites. We encourage you to read the privacy notice of any website you visit. This notice applies only to personal data collected by us.
16. Children’s data
Our services are not directed at children. We do not knowingly collect personal data from anyone under the age of 16. If you believe a child has provided personal data to us, please contact us so that we can take appropriate action.
17. Changes to this notice
We may update this notice from time to time to reflect changes in our practices, in technology, in legal requirements or for other operational reasons. The version number and date at the top of this notice will tell you when it was last updated. We encourage you to check this notice periodically.
18. How to complain
If you have any questions or concerns about how we handle your personal data, please contact Tansel Omer in the first instance using the details below. Under the Data (Use and Access) Act 2025, you have the right to raise a complaint about our handling of your personal data directly with us, and we will acknowledge your complaint within a reasonable time and respond substantively as soon as reasonably practicable.
You also have the right to lodge a complaint with the Information Commissioner’s Office (ICO), which is the UK supervisory authority for data protection:
• Telephone: 0303 123 1113
• Online: https://ico.org.uk/concerns/
• Post: Information Commissioner’s Office, Wycliffe House, Water Lane, Wilmslow, Cheshire SK9 5AF
We would, however, appreciate the chance to address your concerns before you approach the ICO, so please do contact us first.
19. Contact us
The Talent Place Limited
Tansel Omer, Director
Email: admin@thetalentplace.co.uk
This notice was last updated in May 2026. Version 2.0.
Copyright © 2026 The Talent Place - All Rights Reserved.